Design your own streamlined system for submitting and receiving transcriptions the way you want them.

Whether you’re a sole practitioner, physician group, hospital, surgery center, IME specialist, radiology practice, or counseling center, we can work with you to come up with a customized solution for all your transcription needs. We’ll supply you with digital recorders at no extra charge, or work with whatever recording equipment or system you already have in place if that’s what you’re used to and comfortable with. Phone-in transcription is another possibility as well, as a main or supplemental option.

Our U.S.-based, native-English-speaking transcriptionists will transcribe all dictations according to your formatting requirements. Our transcriptionists have an average of 10 years of experience transcribing in various specialties. We moreover promise in writing never to outsource your work overseas!

Our quality assurance team (whose members each have at least 25 years of experience) reviews all documents containing blanks and randomly spot-checks a good number of documents without blanks to ensure that our quality and accuracy exceeds industry standards. (The industry-standard of accuracy is 98%, with many transcription firms bragging 99%. We are proud to say that our accuracy is closer to 99.9%.)

We can utilize your schedules to verify that all patient information contained in the reports (such as name spellings, dates of birth, account numbers, etc.) is correct, so as to make sure that nothing sleeps between the cracks. We also check the accuracy and correct spellings of the names and addresses of all referring physicians. Also, we can reconcile the dictation we received against what patients were seen to ensure that nothing is missing, and fax copies of your reports directly to referring physicians.

And just because we’re sticklers for the details of your transcription doesn’t mean we the importance of quick turnaround is lost on us. Far from it, typical turnaround time is about 24 to 48 hours, and this can be accelerated to meet whatever individual client needs (with stat requests also accommodated).

Furthermore, it goes without saying that HIPAA compliance will be maintained throughout every step of the process. We take the issue of privacy and security with respect to patient medical records very seriously here, and will gladly sign and adhere to any special confidentiality agreement you may have.

Finally, know that our work for you doesn’t need to end at transcription. Any custom request can be integrated as well. This includes but is not limited to: extracting information from previous reports so the doctor doesn’t have to re-dictate, researching people’s names/place names online or via telephone, and re-structuring what the doctor dictates (changing the section headings, etc.) so that he can dictate a quick “rough draft” which we’ll turn into a final copy by putting everything where it belongs. As such, you can think of us as an extension of your in-house staff.

Why Honolulu Transcription?

No outsourcing overseas

All dictation will be transcribed according to your formatting requirements by our U.S.-based, native-English-speaking transcriptionists, each with an average of 10 years of experience transcribing all specialties. We promise in writing to never outsource your work overseas!

Turnaround time

Documents would be returned to you within 24 to 48 hours. Should you ever need them returned more rapidly, this can always be accelerated to meet your specific needs.

Stat requests supported

We gladly accommodate stat requests, should you ever need a document transcribed immediately. In these situations, documents can be transcribed, sent through quality assurance, and returned to you as soon as humanly possible, at no additional charge.

24x7x365 customer service

We provide first class customer service. We make ourselves available 24 hours per day, 7 days a week, including weekends and holidays. And if there's ever a problem that we couldn't solve over the phone, we can be at your door promptly and solve the problem in person at no additional charge.

Personal pledge

As the owner of Honolulu Transcription, I pledge to you my personal commitment to your total satisfaction. I believe in working to build long-term relationships with my clients, and always going the extra mile to make them happier than they ever imagined they could be with a transcription service. (After all, my success depends on your satisfaction!)